職位描述
接待事務
崗位職責:
Emails and Messages Handling
-Write and distribute email, correspondence, memos, letters, contracts etc.
-Replying to emails, paying close attention to the language, tone, spelling, format, and maintain a polite and professional demeanor;
-All emails must be strictly double-checked before delivery.
Internal and External Communications
-Act as the point of contact for internal and external client, and assisting VP to better communicate with different parties;
-Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
-Be conservative and appropriate in using language and publicity, keeping confidential;
Calendar Management
-Organize and schedule appointments
-Meeting time confirmation, proper meeting room reservation, send out meeting notice, and make sure invitees’ attending on time;
-Come up meeting agenda based on the meeting purposes. Be familiar with agenda, objectives, and any relevant background information before the meeting begins;
-Negotiating with relevant parities to ensure the smooth of the activity’s implementation;
Guest / Customer Visit Management
-Responsible for company VP and above visitor’s welcoming, hosting, hospitality service and logistic support utilizing all resources available;
-Appropriate hospitality shall be given to visitors and the hosting shall be efficient and effective;
Documentation
-Develop and maintain a filing system
-Take meeting minutes and track follow-up actions
Travel Management
?Making itinerary and agenda for VP, making sure that hotel reservation, tickets, ground transportation are arranged accordingly and properly
-Arrangements and itineraries should be made conscious of jetlag if necessary
Clients and visitor’s database keeping
-Keeping database of customers / guests / visitors’ contacts, including their past visits
-Keeping database on their preference and restrictions, visiting records, etc.
-Updating the database on quarterly basis
Expense claim
-Make expense claim for VP and make sure the claim in time and accuracy
-Make sure the expense in accordance with company standard
AA Group Team Work Devotion
-New ideas suggestions and defects findings
-Experienced guiding new recruits
-Activity organization
-Resources & information summary
任職要求:
1、文秘相關專業(yè)
2、2年以上相關工作經驗。
3、英語聽說讀寫能力良好。
4、責任心強，團隊協(xié)作能力強
工作地點
江蘇省常州市新北區(qū)玉龍北路589號
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職位發(fā)布者
張女士/招聘
立即溝通
常州合全藥業(yè)有限公司合全藥業(yè)是在中美兩地均有運營的藥明康德子公司，服務于生命科學行業(yè)，擁有卓越的化學創(chuàng)新藥研發(fā)和生產的能力和技術平臺。作為全球新藥合作研究開發(fā)生產領域（CDMO）的領軍企業(yè)，合全藥業(yè)致力于為全球合作伙伴提供從臨床前到商業(yè)化，高效、靈活、高質量的一站式CMC（化學、生產和控制）解決方案。
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