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Position Summary
Mainly responsible for logistics management and purchasing order management, daily communication
with internal supply chain and external vendors on RFQ, purchasing contract implementation,
import/export, warehouse, inventory, etc. Also take the role of office admin.
Duties and Responsibilities on Supply Chain-90%
? Perform vendor’s accreditation based on company policy, file all relevant documents, and get
Non-Disclosure Agreement signed with vendor before issue any RFQ.
? Work with engineer to send RFQ and get quotes from vendor.
? Compare quotations from different vendors and make analysis.
? Set up material cost in ERP system.
? Make purchasing plan based on Sales FCST/Order Requirement/Project Progress.
? Issue PO/Contract to vendor and record in ERP system timely.
? Follow up production progress with vendor and update delivery schedule to relevant coworkers,
make sure goods will be delivered on time.
? Implement Label & Packing standard requirements with vendor and warehouse.
? Work with local forwarder to arrange shipment from local vendors to Beijing warehouse.
? Work with import agent to make customs clearance for orders imported from US.
? Work with warehouse staff to check each shipment delivered to warehouse to make sure all
items match with PO.
? Act Goods receiving & Goods issuing correctly and timely in ERP system to reflect actual
inventory and align with vendor’s ERP system.
? Prepare shipping documents and work with forwarder to export goods to oversea customers.
? Work with 3rd party accounting firm to get VAT invoice from vendor based on customs policy to
get VAT refund for export orders.
? Take care of customer complaints about delivery.
? Manage payment to vendors based on terms of PO.
? Work with warehouse to perform regular stock counting and submit reports.
? Prepare bidding documents with engineer, sales manager and other team members for capital
and parts.
2
? Regular reporting to HQ as requested.
? Work with other team members to prepare materials for marketing events.
Duties and Responsibilities on Office Admin-10%
? Liaison with landlord on property management, cleaning, water, electricity, etc.
? Office and warehouse daily supply.
? Liaison with IT from HQ to ensure the necessary support got for daily operation for Beijing office.
Education Requested
Bachelor’s degree in Supply Chain, logistics, Marketing, Business Administration or related.
Skills/Experience Requested
? 2+ years’ experience in supply chain, logistics or order management in MNC in industrial
products (parts, consumable goods) sales and distribution required.
? Knowledge of purchasing and selling processes; import/export policies and processes.
? Excellent communication skills, both written and spoken in English.
? Analytical and problem-solving skills, self-motivated working attitude expected.
? Proactive teamwork spirit.
? Must be PC proficient with Windows and networked systems, Word, Excel, PowerPoint, etc.
? ERP Experience, SF and Kingdee would be a plus.
Others
? Cross scope and function back up to other associates in a small organization