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Primary duties & responsibilities
- Assisting the Subcontracts department in all administration tasks
- Carry out overall assistance and comprehensive support accomplishing miscellaneous tasks on behalf of Subcontracts Manager and Lead Subcontracts Administrators
- Log, put in format, issue and distribute official letters, site instructions, official communications
- Follow-up of letters with Subcontractors: tracking, drafting, expediting, etc.
- Participating to correspondence related to the Subcontract
- Planning and organizing subcontracting meetings, issuance of Minutes of Meetings, etc.
- Assisting for overall reporting to Management
- Chasing monthly reports & various forecasts update from all Subcontractors
- Tracking & Expediting of all supporting documents used as back-up for invoicing, as well as processing internal payment approval sheets.
Experience
- Three or more years’ experience in administration
- Full knowledge of the Microsoft Office suite, Word, Excel, PowerPoint etc..
- Knowledge of Document Control Centre function
- Good communication skills
- Open-minded, agile
- Fluency in professional English